The Library and Information Center is primarily intended to support the curricula, administrative, and other information needs of the faculty, students, and staff of Samal Island City College (SICC). In support of SICC’s Library vision-mission “to promote reading, scholarship, and lifelong learning to enrich Samal Island’s academic and community life”, the center provides users with the services essential to identifying and accessing information.
A.
Mission Statement
The Circulation oversees the lending, shelving, maintenance, and retrieval of the library’s resources. This service aims to provide an effective and efficient circulation process for its library resources, from user registration to item issuance, borrowing, return, and shelving, thereby providing circulation services.
B. Circulation Services, Policies and Procedures
Circulation conducts searches for items missing on the shelves, sets up areas for special use, and organizes and lends materials on Course Reserves for classes. The Circulation, Loan, and other policies are formulated to ensure timely access to library resources by all users.
The Circulation/Reserve Desk handles all check-in and check-out services for circulating library books and faculty reserves in the SICC Follett Destiny Library Manager System (DLM system). A library staff is dedicated to providing helpful and friendly services to the clientele.
The following are the services under Circulation:
1. Borrowing/Returning Service
SICC Administrators, faculty, staff, and students may borrow any library resources for home or outside use, depending on the type of items, for a specified number of days as stipulated in the Circulation Services Policies. Valid ID is required in every transaction to ensure proper identification of bona fide users. Special provision is given to Samal LGU Staff to use/borrow library resources on the specified collection and loan period.
Borrowing/Returning Procedures
· Fill
up the library book card with your complete name and the date borrowed.
· Inspect
the book(s) before borrowing for possible missing/mutilated pages.
· If a
user wishes to check out a book that is already damaged, he/she should show the
damage to the circulation desk staff, who will make a note in the record and
not hold them responsible when the book is returned.
· Give the book(s) you want to borrow together with the School ID to the librarian or
in-charge in the Reserved/Circulation Section for proper processing and
discharging.
· The book/library
resource will be released to the borrower together with the library circulation
receipt.
· Present the
borrowed book(s)/library resource(s) and the library circulation receipt to the
library staff assigned upon leaving the library for checking.
· Books should be
returned on or before the due date to avoid overdue fines.
· Library users
are responsible for the book(s) until they are returned or checked in at the
library.
· Return borrowed
book/resource(s) at the circulation desk and process using the Follett
Destiny system.
· To borrow
equipment, furniture, and other facilities in the library, completely fill up
the borrower’s slip.
· A
library check-in receipt may be requested by the borrower as proof that the book(s)/library resource(s), materials, equipment, furniture, and other
facilities in the library have already been returned/checked in to the library.
General Policies
The library user should present a validated School ID Card at the Loan/Reserved/ Circulation Desk in borrowing books
and other library resources.
· The
library user should fill up the Library Patron Information Form for encoding in
the DLM system.
· The owner of the School ID is liable for any transaction made in the library.
· The borrower
will be held accountable for failure to report missing/mutilated pages.
· Borrowing by
proxy and authorization slip is allowed to administrators, faculty, and staff,
but not to students.
· For
non-circulating resources, equipment, furniture, and other facilities in the
library, special consideration is given to users to
borrow for a particular loan period using the Borrower’s Slip.
· Issuing and
returning of loaned library resources are done at the Reserved/Circulation
Counter only.
· All
Circulation/Reserve/Borrowing services end 15 minutes before the library
closes.
· SICC Alumni and
visiting scholars/outsiders can enter and use the resources in the library upon
payment of an admission fee amounting to PhP 50.00 per day per person. However,
they are not allowed to borrow any library resource(s) for outside or home use.
· The library user
shall present the Order of Payment Slip to the City Treasurer’s Office for
payment.
· Payment of lost
book(s), fines and other penalties, photocopying, and admission fee shall be
made at the City Treasurer’s Office, and receipt shall be presented to the
library for proper recording of payment.
· The
accountabilities (fines & unreturned books) of the LGU Staff in the library
shall be forwarded to the CHRMO office for proper settlement.
· Seventy percent (70%) of all collected fine payments shall be placed in the Library Fund, intended to support other library needs.
Materials for inside
reading/use only
Books
and other library resources that are not circulated for home or outside use:
· General Reference and Information Sources:
Encyclopedias, Dictionaries, Almanacs, Yearbooks, Atlases, and others
· Filipiniana and Filipiniana-Reference
· Vertical File Clippings/Pamphlet Files
· Periodicals (Journals, Newspapers, and Magazines
(loose issues or bound)
· Special Collections, Maps, Charts, Posters
Material(s) not allowed
for photocopying or reproduction of any page
· Thesis and Dissertations
· Research Outputs
· Feasibility Studies
2.
Renewal Service
Items may be renewed in person, provided that the physical items are presented to the librarian. Renewal will not be allowed if it reaches the maximum renewal limit. Renewed resource(s) should replace the original due date.
Loan Period
|
Circulation
Type & User Type |
Loan Period/
Duration |
Maximum
Loan |
Maximum
Renewal |
Fine/
Penalty |
||
|
Reserved
Books:
|
3 months |
6 books at a time |
1 |
P
20.00 per Book |
||
|
Students |
2
hours (Inside) Overnight releasing: 4:30 PM |
3 books at a
time Returning time: 8:30 AM, the next day |
2 (First-come, first-served) |
P1.00 per hour |
||
|
Fiction
Books:
|
|
2 books at a
time |
2 |
P10.00
per Book |
||
|
Students |
2 weeks |
1 book at a time |
2 |
P1.00 per day |
||
|
|
|
|
|
|
||
|
Circulation
Books:
|
|
2 books at a
time |
2 |
P10.00
per Book |
||
|
Students |
2 weeks |
1 book at a
time |
2 |
P 1.00 per day |
||
|
|
|
|
|
|
||
|
Educational
Media Resources: CDROM, DVD, VCD Full-time Faculty & Administrators Part-time Faculty Staff without a teaching load LGU Staff |
1 week
|
2 books at a
time
|
2
|
P
10.00 per Resource
|
||
|
Students |
Inside use only |
2 books at a
time |
2 |
P 10.00 per Res. |
3.
Photocopying,
Printing, and Scanning Services
3. a Photocopying
outside the library
· Photocopying
outside is allowed if the library copier is not available.
· Photocopying
Slip shall be filled up by the borrower.
· Fill up the
library book card with your complete name and date borrowed, together with your
school ID.
· The borrower can
borrow 2 books at a time for photocopying only.
· Photocopying is
allowed for 45 minutes only.
· After
45 minutes, a fine of P1.00/minute is charge to a borrower.
3. b
Photocopying and Printing inside the library
· Long, Short
& A4 Paper size - P 2.00
(Black and white)
· Short & A4
size - P10.00
(Full Color)
· Long-size - P15.00
(Full Color)
· Short & A4
size - P 5.00 (Half-page Color)
· Long -size - P 8.00 (Half-page Color)
· (Free
Printing: Library clients shall bring
their own book paper/bond paper)
3.c Scanning & Saving – P 5.00
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