Circulation Policies (Proposed)

Borrowing/Returning Service

SICC Administrators, faculty and staff, and students may borrow any library resources for home or outside use depending on the type of items for a specified number of days as stipulated in the Circulation Services Policies. Valid school ID is required in every transaction to ensure the proper identification of bona fide users.

 Borrowing/Returning Procedures:

·  Fill up the library book card with your complete name and the date borrowed.

·  Inspect the book(s) before borrowing for possible missing/mutilated pages.

· If a user wishes to check out a book that is already damaged, he/she should show the damage to the circulation desk staff, who will make a note in the record and not hold them responsible when the book is returned.

· Give the books(s) you want to borrow together with the School ID to the librarian or in-charge for proper processing and discharging.

· Present the borrowed book(s)/library resource(s) and the release form to the library staff assigned upon leaving the library.

·  Books should be returned on or before the due date to avoid overdue fines.

·  Library users are responsible for the book(s) until they are returned or checked in the library.  

·  Return borrowed book/resource(s) at the circulation desk. 

· A return slip is released to the borrower as proof that borrowed book(s)/resource(s) is already returned/checked-in to the library.

General Policies

The library user should present a validated School ID Card at the Loan/Reserved/ Circulation Desk in borrowing books and other library resources.

 

· The library user should fill up the Library Patron Information Form.

· Owner of the School ID is liable for any transaction made in the library.

· The borrower will be held accountable for failure to report missing/mutilated pages.

· Borrowing by proxy and authorization slip is allowed to administrators, faculty, and staff, but not to students.

· For non-circulating resources, special consideration is given to the user to borrow on a particular loan period using the Borrower’s Slip.

· Issuing and returning of loaned library resources are done at the Reserved/Circulation Counter only.

·  All Circulation/Reserve/Borrowing services end 15 minutes before the library closes.

·  Borrowing of the book(s)/resource(s) is suspended during the examination period.

· SICC Alumni and visiting scholars/outsiders can enter and use the resources in the library upon payment of admission fee amounting to PHP 50.00 per day per person. However, they are not allowed to borrow any library resource(s) for outside or home use.

· The library user shall present the Order of Payment Slip to the City Treasurer’s Office for payment.

· Payment of lost book(s), fines and other penalties, photocopying, and admission fee shall be made at the City Treasurer’s Office, and receipt shall be presented to the library for proper recording of payment.

· Seventy percent (70%) of all collected payments shall be placed as Library Fund, intended to support other library needs.

 

Renewal Service

Items may be renewed in person provided that the physical items are presented to the librarian. Renewal will not be allowed if it reaches the maximum renewal limit.  Renewed resource(s) should replace the original due date.

Loan Period (Proposed)

Circulation Type	Loan Period/ Duration	Maximum Loan	Maximum Renewal	Fine/ Penalty
Reserved Books	Overnight  releasing: 4:30 PM	3 books at  a time Returning time: 8:30 AM, the next day	First come, first serve	P 1.00 per hour
Fiction Books	2 weeks	1 book at a time	2	P 1.00 per day
Circulation Books	2 weeks	1 book at   a time	2	P 1.00 per day

     Overdue Books

· Book, resource, or material borrowed from the Library will be returned on the date and time specified at the time of checkout.

· Checked-out items have different loan periods based on the circulation type of item and type of user.

· The library sends a series of courtesy notices to users about checked-out and overdue items through email and Recall Slip.

· The borrower bears sole responsibility for returning materials on time and in the same condition as when the item was checked out.  

·   Non-receipt of courtesy notices is not a factor in regard to overdue charges.

·   An overdue notice is posted on the Library Bulletin Board.

Lost/Damaged Books, Fines, and Other Penalties (Proposed)

 

All library users including administrators, faculty and staff, LGU Staff, and students are responsible for returning books in good condition and will be assessed fines for damages.

 

· If any borrowed item is lost, the library should be notified immediately; overdue fines continue to be assessed until notification is received.

·  Lost book is to be replaced with the same title, author, edition, and copyright year.

· If the first condition is not possible, a book on the same subject or closely related subject may serve as a replacement provided that it is the most recent edition.

· Or, in case the book is out of print or is no longer available in the market, the borrower shall pay for the lost book based on the Guidelines for Charging (Lost books with no record of prices/costs).

·  If the borrower found the book after being declared or reported lost and returns it, and if the book is in acceptable condition, the user will be required to pay only the accumulated overdue fine.

·  Lost book should be replaced within two weeks after it has been reported lost, and/or before clearance is secured from the library.

· If the book is damaged due to flood, fire, and other emergency situations, the borrower should secure an affidavit of loss, etc. Otherwise, he/she is required to replace the book with the same title and author or upon the recommendation of the librarian.

Stealing, Damaging, Mutilating, or Vandalizing of Library Resources (Proposed)

 Stealing and mutilating books and other library collections are serious offenses and will be dealt with strictly in terms of the following cases:

· Anyone found guilty of stealing any library resource will be held liable for a grave offense: thus, disciplinary action will be endorsed to the Office of the Student Affairs (OSA).

· Anyone found guilty of damaging, mutilating, or vandalizing a library resource shall be subjected to disciplinary action as sanctioned by the Library Management through the OSA, depending on the gravity of the offense. E.g. A library user may be suspended from borrowing any library resource.

· In addition he/she will be made to pay P100.00 plus the cost of acquiring a replacement of the stolen/damaged resource.